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Executive Council Planning Meeting: Minutes

Southeast Region D

Charlotte-Metrolina Section, D-002

Executive Council Planning Meeting Minutes August 2, 2014
(printable PDF version)

The Society of Women Engineers Charlotte Metrolina (SWE-CM) Section held its FY 2015 kickoff and officers planning meeting on 02 August 2014 at Lake Norman, 351 Grasshopper Circle Mooresville, North Carolina. The purpose of the meeting was for planning the 2014-2015 year activities.

Attendees present:

Agenda topics and discussions:

Treasurer’s Financial Report and Annual Budget

FY14 budget, last year’s bank statements and IRS filing completed Jul 7th 2014 were reviewed and approved. Voting was unanimous on two topics:

  • Post Office expense, unanimous vote to keep current P.O. Box
  • Website expense, unanimous vote to keep current server, Go-Daddy.com
  • FY15 budget, after a few updates, will be sent out via by the treasurer for concurrence and a vote.

Social Media

  • Face Book /Twitter – voted not to have a Face Book site or Twitter unless a dedicated Chairperson could support a two year commitment. Best Practices should be followed as outlined by SWE headquarters.
  • Website- SWE paid platform is a template based site and available to Sections, vote to keep current website for FY15 was unanimous as it better meets our Section needs. Website updates need to include Officer Bios and picture for each officer. Executive officers were provided with admin privileges for www.swe-cm.org POC is Fern Blair [email protected]
  • Notification Mailings – Mail Chimp was presented to the officers and will be used to set up advance notifications for FY15 activities. POC is Fern Blair [email protected]
  • Newsletters – partially automated, to go thru Section Secretary, Theresa Myers, for distribution. Newsletter will be quarterly.
  • Palm Cards – social advertising media was discussed and after reviewing and approving a design, created by Ms. Blair, the officers voted unanimously for the purchase of palm cards for the SWE-CM Section. These cards have SWE-CM Section information and no personal information. Section information includes FY15 Power Hour Locations with dates and a QR barcode. The barcode can be read by a number of app enabled phones. Scanning the barcode on the card will take users to our www.SWE-CM.org website. These cards will be ordered as a batch of 1,000. These cards will be useful to hand out at SWE-CM Power Hour events and at SWE Conferences. POC is Cheryl Kinchen, [email protected]

Social Networking and Membership

  • SWE-CM Power Hour – Although all are welcome, these monthly events target our young professional women in their 20s-40s for professional support, networking, and membership building. Events are to be first Fridays 6pm-8pm unless otherwise scheduled. POC is Divya Radhakrishnan [email protected] or Rebecca Turner [email protected]
  • Outreach Women’s Engineering Conference with Professional Engineers of North Carolina (PENC) this is a conference requiring a $350 fee by the Foundation of the Carolinas (non-profit). Individual conference costs at $35 each are estimated to offset the fee and the net profit will go towards scholarships to Engineers Camp Charlotte at Queens University in the summer of 2015. Camp is $350 for a week. A vote for SWE-CM Section to cover the fee with reimbursement based on proceeds was unanimous and the treasurer will handle payment to the Foundation of the Carolinas. POC is the Outreach Committee Chair, Angela Berry [email protected].
  • Engineers Are Epic, scheduled with Girl Scout Hornet’s Nest Council for September 27th 2014 and February 21st 2014 (during Engineers Week) POC is the Outreach Committee Chair, Angela Berry, [email protected]
  • University of North Carolina Charlotte (UNNC) Collegiate SWE – SWE-CM will support the College of Engineering Picnic in October 2014 POC is the Outreach Committee Chair, [email protected]
  • Citizen Schools, voted not to support Fall program but to support Spring program Feb-Apr 2015. POC is the Outreach Committee Chair, Angela Berry [email protected]

SWE Calendar of Events

The events for 2014-2015 year were discussed and finalized. To see the Calendar of Events, please visit our Calendar >>